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How to export a schedule to PDF

Overview​

PDF export can be used to share a stable schedule snapshot for offline or printable use.

Scope and role notes​

  • PDF export behavior depends on the screen and role available in your environment.
  • In some environments, PDF export is available from employee schedule views.
  • Export options (for example included columns or layout) may vary by configuration.

Before you start​

Make sure:

  • target schedule is validated
  • period and filters are correct
  • final adjustments are complete

Steps​

  1. Open the schedule view that supports PDF export.
  2. Verify displayed data and applied filters.
  3. Select the export to PDF action.
  4. Review the generated file.
  5. Share it with the relevant recipients.

Tips​

  • Export only after final validation.
  • Keep file naming consistent by week and team.
  • Regenerate the PDF after major schedule changes.